Renaissance Tulsa Hotel & Convention Center
6808 South 107th East Avenue
Tulsa, Oklahoma 74133
Website
Phone: 1-918-307-2600
Fax: 1-918-307-2907
Toll-free: 1-800-264-0165
Please click on the link to make your reservation and enter the arrival and departure dates
needed. The group code will already be entered, which will pull the correct rates. Reservations can also
be made by calling our central reservation department at 1-800-264-0165 and refer to group code: DCA
Please note that all attendees have until 4/2/2012 to make their reservations at the group rate. Once
this date has passed, the discounted rate will not be available and attendees will receive the best available
rate at that time
DATES:
The following dates are confirmed for guest rooms: Friday, May 4, 2012 - Wednesday, May 9, 2012.
GUEST ROOM RATES:
The following preferred group room rates are guaranteed for the dates outlined above.
Standard Room - $95.00 Single or Double occupancy, $125 triple occupancy, $160 quadruple occupancy
Children under 18 stay free.
Concierge Floor $95.00 Single, Double, Suites $95.00. All concierge rooms will be assigned only at the
Show Chair's direction.
The Concierge floor guestrooms along with any suites will be limited to those individuals traveling
without dogs.
Note: Current room tax is 8.5174%, and is subject to change
RESERVATIONS:
Request the DCA rate when making reservations.
Reservations must be received by April 4, 2012, to ensure room availability at the special DCA rate.
Reservations cancellations must be made 24 hours in advance of the arrival date or a cancellation fee
of one night's room and tax will be charged.
A $50 pet deposit is required. $25 is refundable upon check out assuming no damage.
DESIGNATED WALKING AREA/WASTE COLLECTION:
The Dalmatian Club of America and its attendees agree to use designated walk areas for all dogs. Pick-up
and removal of waste will be the responsibility of the owner. The Renaissance Tulsa Hotel will not provide
any waste removal assistance. The Dalmatian Club of America will need to rent separate trash dumpsters for
the collection of waste. The Renaissance Tulsa Hotel will not supply any waste removal materials.
PET DEPOSIT:
A pet deposit of $50.00 will be charged for each room in which a dog is present. $25.00 of this deposit
is refundable following check-out, provided that there is no damage to the guestroom and its furnishings.
The additional $25.00 is non-refundable, and will be used for general cleaning of the guestroom following
check-out.
MAXIMUM NUMBER OF DOGS/PERSONS PER GUESTROOM:
A maximum number of four dogs are permitted in each guestroom. Plastic will be required under all dog
crates. Sheets will be provided to cover existing bed spreads. A replacement charge will be assessed for
any bedspreads damaged or destroyed.
A maximum number of four adult persons will be permitted per guest room. Due to the limitations of space
the hotel will require that the Club will request double occupancy only by attendees but will permit triple
and quadruple occupancy.
The Dalmatian club of America will provide attendants representing the Club and a check-in table next to
the reservation desk. Guests will first go through procedures at the DCA table before check-in at the
registration desk. These representatives will distribute necessary materials, plastic for cages, and
attend to the signing of the Hotel Rules required by each guest at check-in time to the Hotel.
The Dalmatian Club of America will provide plastic for placement under cages. This plastic will be
handed out Dalmatian club Of America upon guest check in.
Under no circumstances will puppies under the age of 6 months be permitted in a guest room. The hotel
staff will report an infraction of this rule immediately to the hotel management, which will then contact
the DCA Show Chairman for immediate action.
DOG WASHING:
NO DOG WASHING WILL BE PERMITTED IN HOTEL ROOMS FOR ANY REASON. The hotel staff will report an
infraction of this rule immediately to the hotel management, which will then contact the DCA Show Chairman
for immediate action.
A dog washing area will be provided by the Renaissance Hotel at its discretion.
Owners will provide their own supplies, including towels.
STAGING/GROOMING AREA:
The Dalmatian Club of America will be required to provide and lay down plastic to protect the carpet
in any rooms used as staging and grooming areas. There will be day crating only. Please plan accordingly.
CAGES (Crates/Kennels):
The Renaissance Tulsa Hotel requires that all dogs, left unattended in guestrooms, be locked in "cages."
Housekeepers will not service rooms in which dogs are loose and unattended. Either the individual dog
owners or the Dalmatian Club of America will be required to provide plastic under each cage/crate.
DOOR HANGERS:
It is the understanding of The Renaissance Tulsa Hotel that the Dalmatian Club of America will provide
door hangers to all guests with dogs in their rooms. The door hanger will indicate if there is a dog in the
room. It will be the responsibility of the Dalmatian Club of America to make sure all guests comply to aid
the housekeeping staff of the hotel. The Renaissance Tulsa Hotel must approve the door hangers before the
hangers are printed for the convention.
GUEST ROOM INSPECTIONS:
Upon arrival at The Renaissance Tulsa Hotel, the guests with dogs in their rooms will sign a copy of
the DCA Hotel Rules, which will be submitted to the hotel staff and placed on file. The hotel will not
register a DCA guest staying in a room with dogs unless the signed copy of the Rules is presented by each
person.
Upon arrival at The Renaissance Tulsa Hotel, the guests with dogs in their rooms must examine their
sleeping rooms and report any concerns to the front desk staff of the hotel. The front desk staff will
record all guestroom issues.
The Renaissance Tulsa Hotel Housekeeping staff will enter and check all rooms everyday. All problems
will be reported to the Dalmatian Club of America immediately. A member from the hotel staff and the
Dalmatian Club of America will inspect the guestrooms with reported issues.
If any item in a guestroom is damaged, the individual guest will be charged accordingly.
The Dalmatian Club of America will assist in rectifying any problems.
CHECK-IN/CHECK-OUT TIME:
Guest room check-in time is after 3:00 P.M. Check-out time is 11:00 A.M. Every effort will be made to
accommodate those guests arriving earlier than 4:00 p.m. Baggage storage is available for guests who arrive
and depart at times other than those listed.
AUTOMOBILE PARKING:
Ample parking spaces are available at no charge.
|
